We are obliged to acknowledge all entries and at the same time say whether an entry has been accepted, refused, or a decision deferred. Many assume that ‘First Come First Served’ (FCFS) is the absolute method by which entries for all over-subscribed events are decided but FCFS has not been the normal method of selecting entries for some time and, it has been decided, will not normally be used. However, if we do not use a system such as FCFS discretionary tactics need to be applied which means that we defer all decisions until the cl
This then brings us to the method by which entries are accepted and, to be blunt, our discretion in selecting them. We always try to be as fair as is reasonably possible under the prevailing circumstances and we always date stamp every entry which we receive. Not that getting your entry in early will necessarily give you priority; the point of having a closing date is to give the organiser time to organise the entry for an event. All other things being equal, anybody who gets an entry to us before the closing date shall have an equal opportunity of gaining an entry. Our first priority will always be to preserve ‘the fabric of the meeting’ by having balanced classes, full grids and the like, depending on the type of meeting. It could be, for example, that one class is heavily subscribed whereas another class does not meet the minimum number required to run the class. At public meetings ‘well known’ cars might deserve precedence. In such circumstances it would be appropriate to apply objective or reasoned judgment as to which entries should take priority. This is, of course, academic if the maximum number of entries is not reached. Whatever system is used, it is unlikely to be foolproof and occasionally it will go wrong so that some people appear to have been overlooked; mistakes can, and will, happen whatever criteria are set.
Should an event be over-subscribed, it is the duty of the Secretary to the Meeting to accept or refuse entries as appropriate. We cannot exceed the maximum number of entries allowed and, whatever we do, somebody is going to be disappointed. Every entry received up to and including the closing date will have an equal chance of success unless we specify otherwise in the Supplementary Regulations and, if we do have to reject somebody, it will be done as soon as possible after the closing date and the unsuccessful entrant will be notified, by letter, email, or both as soon as possible.