Events

The Vintage Sports-Car Club runs a wide range of competitive and social events across the United Kingdom and overseas. These activities bring together large numbers of members, competitors, volunteers and spectators throughout the year.

Competitive events include:

• Race Meetings attracting significant entry lists and large spectator attendance.

• Speed Events (Hill Climbs and Sprints) which are a central part of the Club’s calendar and regularly draw both competitors and enthusiasts.

• Trials involving substantial participation from competitors and volunteers.

• Driving Tests providing accessible competition with strong member engagement.

• Navigational Rallies conducted on public roads and requiring careful organisation and route planning.

Social and touring activities include:

• UK and Overseas Tours where members drive historic cars together on public roads.

• Local Pub Meets held regularly around the country, providing informal opportunities for members to meet and share their enthusiasm for historic motoring.

Membership

Public Relations & Publications

The outward face of the Club is represented through a range of publications and communication channels.

These include:

• The Bulletin, the Club’s principal members’ publication, edited and produced through the office.

• The Newsletter, providing monthly updates and information to members.

• The News Sheet, providing weekly updates and quick event reports

• Advertising and editorial presence in external media.

• The Club’s website and digital communications.

• Member communications, including letters, mailshots, leaflets and posters.

• Direct communication via telephone and email.

Office Management

Most staff work from the Club’s offices, where the day-to-day administration of the organisation is carried out.

Effective governance and structured procedures are essential to ensure the smooth operation of the Club. Areas of responsibility include:

• Written procedures and internal policies
• Building and facilities management
• Office equipment and information systems
• Management of rental property
• Company law compliance
• Health and safety in the office and at events

Finance

Financial management forms a core part of the Club’s governance responsibilities and ensures that the organisation meets both its statutory obligations and its responsibilities as a membership society.

Key areas include:

• Budget preparation and financial planning
• Management accounting, forecasting and audit
• Receipts and payments processing
• VAT and HM Revenue and Customs compliance
• Insurance arrangements

These responsibilities are overseen by the permanent staff team and require a high degree of specialist knowledge.

The work involved ranges from preparing risk assessments for each event organised by the Club, through securing route authorisation for events on public highways, managing personnel administration, ensuring correct VAT treatment for goods and services, and maintaining the Club’s facilities and infrastructure.

Scale of Administration

The administrative workload generated by the Club’s activities is substantial. The office handles a very high volume of communications and operational processes each year, including member enquiries, correspondence, competition entries and financial transactions.

This work underpins the delivery of the Club’s events programme and supports the day-to-day needs of a large and active membership community.