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What do the MSA regulations say about it?

We are obliged to acknowledge all entries and at the same time say whether an entry has been accepted, refused, or a decision deferred. Many assume that ‘First Come First Served’ (FCFS) is the absolute method by which entries for all over-subscribed events are decided but FCFS has not been the normal method of selecting entries for some time and, it has been decided, will not normally be used. However, if we do not use a system such as FCFS discretionary tactics need to be applied which means that we defer all decisions until the cl

How do you select the entrants?

This then brings us to the method by which entries are accepted and, to be blunt, our discretion in selecting them.

For all of our events the Supplementary Regulations will specify the percentage of entries which will be accepted on a First Come First Served Basis, after this entries will be selected on a discretionary basis, using the Clubs Entry Selection Criteria. 

We always try to be as fair as is reasonably possible under the prevailing circumstances and we always date stamp every entry which we receive. Our first priority will always be to preserve ‘the fabric of the meeting’ by having balanced classes, full grids and the like, depending on the type of meeting. It could be, for example, that one class is heavily subscribed whereas another class does not meet the minimum number required to run the class. At public meetings ‘well known’ cars might deserve precedence. In such circumstances it would be appropriate to apply objective or reasoned judgment as to which entries should take priority. This is, of course, academic if the maximum number of entries is not reached. Whatever system is used, it is unlikely to be foolproof and occasionally it will go wrong so that some people appear to have been overlooked; mistakes can, and will, happen whatever criteria are set.

Who will decide?

Should an event be over-subscribed, it is the duty of the Secretary to the Meeting to accept or refuse entries as appropriate. We cannot exceed the maximum number of entries allowed and, whatever we do, somebody is going to be disappointed. Every entry received up to and including the closing date will have an equal chance of success unless we specify otherwise in the Supplementary Regulations and, if we do have to reject somebody, it will be done as soon as possible after the closing date and the unsuccessful entrant will be notified, by letter, email, or both as soon as possible. 

Level 1 Criteria for decision making on entrants

It will be incumbent on entrants to note on their entry form any recent marshalling duties and any further information to support their entry i.e. first event, significant rebuild has just been completed, it’s my 70th birthday and there is a party at the event for me etc.
No significant change to level 1 and 2 shown below:

Level 1 Criteria for decision making on entrants:

Those for rejection are absolute in that they are covered by regulation and no discretion is allowed. As such, level 1 criteria are objective parameters and are:

(i) For Acceptance:
Championship contenders (both formal championships and Club aggregate awards). This will have little effect at the start of the season.
Those previously rejected from the event or similar events within the previous year.
Those with a guaranteed entry by dint of special circumstances or other right.
Record holders competing with a car of similar or better performance

(ii) For Rejection:
Entrant/Driver not eligible.
Car not eligible.
Entry received after the closing date for entries.
Other measured response (e.g Risk Assessment).

Level 2 criteria for decision making on entrants

Level 2 criteria for decision making on entrants:

The criteria to be included here are those that are governed by ‘fair play’ and a certain amount of subjectivity is allowed and expected, depending on scale:

(i) For Acceptance:
Those who regularly provide voluntary assistance to the Club’s events, i.e. those who marshal, Directors and sponsors. For marshals this will normally mean those who were invited to the Marshals’ Dinner in that year based on the previous year’s marshalling activity.

(ii) For Rejection:
Those who persistently enter only a particular event each year (i.e. those who are not regular competitors throughout a season but persistently enter only an event close to their home and/or only enter high profile events such as Prescott, Goodwood, Lakeland Trial
Any competitor receiving an endorsement of 4 points or more on their competition licence (at a single event) will be rejected for any over subscriber events within the same discipline for the following 12 months
It is suggested Level 3 Criteria for decision making on entrants is amended to the following:
(i) For Acceptance:
Entries from new members or members competing in that class of event for the first time
Entries from under 23s
Entries from competitors who have supported the Club by entering a high number of events in the last 12 months
Entries from unusual or poorly represented marques
Entries providing balance to the programme (example: entries in a small class)
It is recommended the above, if adopted, is reiterated to competitors with a reminder that acceptance of an entry remains at the sole discretion of the organiser. Any complaints regarding the acceptance or rejection of an entry should be addressed to the Secretary of the Meeting. Any attempts to circumvent this may result in the rejection of future entries. As entries remain discretionary, we may also wish to give weight to the below:
Those who have marshalled at least one event but not sufficient events to receive a Marshal's Dinner invitation
For space limited venues: double drive entries where allowed
Particular marque celebrations (80 years of Riley Sprite for example)

Level 3 Criteria for decision making on entrants

These criteria are those that require a certain amount of judgment and which may vary between public/closed to member events, are perhaps aesthetic in their influence, or which are otherwise discretionary. As judgmental criteria a degree of subjectivity is expected and, depending on the type of event, some may either enhance or diminish the chances of success of a particular entry. It is therefore possible that their use may result in either Acceptance or Rejection and, as such, they are not categorized in that way. They include: Cars/Drivers that are of high interest to the general public (Public meetings only) Cars of significant historic interest Entries that can help balance the full entry across all classes catered for Encouraging new members where appropriate Encouraging under represented marques/limiting popular marques Double Drives as appropriate and as permitted by venue/SRs. Factors might include: More entries for less paddock space Interesting pairings, e.g. Father/son, previous/present owner combinations Event specific, e.g. Bugattis at Prescott, marque celebrations and the like.

Methodology of selecting entrants in an oversubscribed event.

Essentially, an entry can be rejected or accepted at any level without further referral. For example, if a rejection criteria at level one is met then there is no need to examine the lower criteria, and so on.

a. Level 1 Decision. Only level 1 criteria have an absolute effect on the accept/reject decision. If an entry is to be accepted because of a level 1 criteria then it will automatically be included, possibly with a special effort to overcome even a level 1 rejection criteria. Conversely, rejection at this level is absolute.

b. Level 2 Decision. If none of the level 1 criteria apply then the level 2 criteria will come into play.

c. Level 3 Decision. Only if acceptance at level 1 and level 2 is not met will level 3 criteria apply. In truth this is the area of greatest subjectivity and the possibility of ‘debatable cases’ and ‘it’s not fair’ accusations might apply. However, it is to be hoped that absolute decisions at level 1, publicity of these criteria and a better understanding of the processes involved will reduce the number of complaints and queries.



John Harris Trial

02 Mar 2019

Ashover Village Hall, Milken Lane, Ashover, Chesterfield, S45 0BA

Herefordshire Trial

16 Mar 2019 - 17 Mar 2019

How Caple Court, How Caple, NR Ross on Wye, HR1 4SX

LC&ES Welsh W'end Trial

31 Mar 2019

Scottish Trial

06 Apr 2019

Culter Allers, Coulter, Near Biggar, Lanarkshire, ML12 6PZ

Formula Vintage - Round 1 - Silverstone

13 Apr 2019 - 14 Apr 2019

Silverstone AutoSolo

13 Apr 2019